Cloud Backup with Safe Data
Your data is valuable. Schools have invested heavily into ICT and with that comes an increasing reliance upon electronic data, not to mention the time invested in creating student records, assessment information, financial data, lessons and lesson plans and student’s work.
There are many risks to your data, these range from fire and flood, accidental damage, malicious damage by an employee, student, visitor or an unknown perpetrator, ransomware, theft of hardware and many others.
The loss of this data even for a short period of time can be substantial and, in some cases, may come at a large cost, including financial, reputation and not to mention in the time required to recreate lost data. Some consequences of data loss are shown in the table below.
| Consequence | |
| Reputation | You may have to re-request data you have lost from parents, teachers and so forth, and press articles may be written about your organisation. Losing data will damage your reputation as parents, prospective students, teachers, and staff may well look less favourably on your organisation. |
| Regulatory | Data Loss is a reportable event under GDPR and Data Protection legislation, therefore not having a reliable backup puts your organisation at risk of fines and penalties. |
| Direct Costs | Additional costs may be incurred, such as staff time to recreate lost data, you may also have to pay a fine, your school may miss out on vital funding if the data impacts the annual school census returns. |
| Time | The data you lost will need to be recreated. Depending on what is lost this can take a lot of time and effort and may involve students, parents, teachers, governors. |
Service Benefits
To protect schools, Coventry City Council’s ICT & Digital Service has partnered with Safe Data Storage to provide a cloud-based backup service, which can back up all your school’s data, including data held on servers such as Word documents, Excel, photos, your applications such as SIMS & FMS and data held in cloud applications such as Office365.
We have pulled together some of the main benefits of the service below.
- ICT & Digital have used our knowledge and buying power to procure the Safe Data Storage backup service at a competitive and reduced cost for Coventry Schools.
- Data from any server in school can be included in the backup, whether you have an ICT & Digital support agreement on it or not. This includes curriculum data.
- You are in full control of what data you want to backup and you may choose to exclude certain folders or file types – ensuring that you only backup what is essential and keep costs down.
- Once setup and configured, by ICT & Digital, backups are automated.
- The Safe Data Storage service will compress, encrypt and securely transfer your data to Safe Data Storage ’s servers.
- A process known as mirroring ensures that your data is always held at two data centres, meaning in the unlikely event that one data centre becomes unavailable your data will be safe at the other.
- The Safe Data Storage service is efficient too, once a full initial backup has been taken, technology built into the Safe Data Storage service means that only data which has changed since it was last backed up is transmitted. This reduces the impact upon your Internet connection.
- If you need to restore data, it can be done at any time and for any backed up file. The process can be self-service through the Safe Data Storage software, or you can contact ICT & Digital’s Service Desk and we will do it for you.
- Different versions of files are also stored for a specific period, meaning that you are able to restore data that was lost from days or weeks before.
- Each backup session is monitored, and reports are produced and sent daily to your nominated contact. If a backup fails, you will receive an email to let you know.